.beKidZ School - Emergency Plan

Address: 140 NE 150th Street, Edmond, OK 73083
Director: Dr. Vincent Rhodes, Ed.S.
Phone: (405) 696-9500
Email: bekidzchildcare@gmail.com

This Emergency Preparedness Plan ensures the safety and protection of all children and staff at BeKidz Educational Center in the event of an emergency or disaster. The plan outlines procedures for shelter-in-place, lockdown, evacuation, relocation, communication, and reporting.

• Protect the lives and safety of all children and staff.
• Establish clear communication and leadership roles during emergencies.
• Minimize confusion and ensure quick, organized response
• Provide comfort and reunification with parents/guardians as soon as safely possible.
  

Role

Name/Title

Primary Responsibilities

Director / Incident Commander

Dr. Sandra Rhodes

Overall coordination, communication with emergency services, parent communication, media contact.

Assistant Director / Safety Coordinator

Pastor VIncent Rhodes

Assists director, ensures all classrooms follow safety procedures, maintains emergency supplies.

Lead Teachers

Each classroom teacher

Account for all children, maintain order, lead class to safety zone or relocation area.

Support Staff

Carol Washington

Assist with evacuation, attendance, comfort children, secure facility.

Transportation Coordinator

Sharon King

Coordinates vehicles if relocation or off-site transport is required.

• Director announces “Shelter-in-Place” over the intercom or verbally.
• Children and staff move calmly to the designated safe areas (interior hallways or bathrooms with no windows).
• Teachers bring attendance sheets, first aid kit, and emergency backpack.
• Close all doors, windows, and blinds. Turn off lights.
• Remain in shelter area until the “all clear” is given by the Director or emergency authorities.
  

Designated Shelter Areas:

• Main hallway interior corridor
• Bathrooms (as overflow shelter areas)
  

• Director or staff member announces “Lockdown” using code or plain language.
• Staff immediately lock all doors, close blinds, turn off lights, and keep children quiet and away from windows and doors.
• Do not open the door for anyone until law enforcement or the Director gives the all-clear.
• Teachers maintain attendance and reassure children quietly.
• Director communicates with law enforcement and emergency responders.
  

• Fire alarm or evacuation order will be given.
• Teachers lead children in a calm, single-file line to the designated assembly area, bringing their attendance sheet and emergency backpack.
• Support staff check bathrooms, hallways, and classrooms for stragglers.
• Director takes attendance reports from teachers and ensures all are accounted for.

Primary Evacuation Site:
BeKidz Parking Lot (far end, away from the building)

Secondary Evacuation Site:
True Vine Christian Center Church
140 NE 150th Street, Edmond, OK 73083
(Adjacent to main facility — safe indoor location)

If it becomes necessary to relocate beyond the property:

Relocation Site:
Edmond Public Library
10 S. Boulevard, Edmond, OK 73034
Phone: (405) 341-9282

• Director arranges transportation.
• Parents are notified immediately via phone, text, and email.
• A notice will be posted on the BeKidz entrance and website (bekidz.org).
• Children will remain supervised by staff until released to a parent or authorized guardian.
  

• The Director will contact 911 for any life-threatening emergency.
• Notify Oklahoma Department of Human Services (DHS) if the facility is evacuated or a child is injured
• Parent/Guardian notification will occur by text, email, or phone as soon as safety permits.
• Staff must complete an Incident/Accident Report for any injury, damage, or emergency action.
• The Director maintains copies of all emergency reports for state compliance.
  

Each classroom emergency kit will include:

• Class roster and parent contact list
• First aid kit
• Bottled water and snacks
• Flashlight with batteries
• Wet wipes and tissues
• Blanket
• Emergency whistle
• Emergency contact cards
  

To ensure readiness:

• Fire drills — monthly
• Tornado/Shelter-in-Place drills — monthly (during season)
• Lockdown drills — quarterly
• Evacuation and relocation drills — semi-annually

Records of all drills will be maintained for DHS inspection.

• Parents/guardians will be notified of the location for pickup.
• Staff will release children only to authorized individuals listed on the child’s enrollment form.
• Identification will be required for all pick-ups.
  

• This plan is reviewed annually by the Director and staff.
• All new employees receive training on emergency procedures within 30 days of hire.
  

Updates are made as needed based on new state regulations or facility changes.
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